Executive Assistant

Direct to Youth Innovation Lab · Oakland, California
Department Direct to Youth Innovation Lab
Employment Type Full time
Minimum Experience Entry-level
Compensation Appox. Low $50,000s to Low $60,000s

Start Date: August, 2022

Location: Remote / Virtual / Work From Home**

** Candidates must reside in or be willing to relocate to one of the following states within 30 days: California, Georgia, Hawaii, Illinois, Washington DC, Massachusetts, New York, New Jersey, Ohio, & Texas

About Peer Health Exchange

Peer Health Exchange (PHE) is a national nonprofit organization that builds healthier communities with young people. Together, we create education opportunities for peers to share the tools and resources young people need to make healthy decisions.  

About the Direct to Youth Innovation Lab

This work is led by our Direct to Youth (DTY) Innovation Lab.  Our products are designed together with young people to create a safe digital place where they can see themselves reflected within a supportive and inclusive community that prioritizes their identity and experiences about mental health, sexual health, and beyond. Current offerings include our TikTok channel and our app, selfsea, available for download (Apple, Android) and as a web-based product

As a team, we follow young people’s vision. Within Peer Health Exchange, we run as a separate business unit and innovation lab. That means that we run more like a social-good business than a traditional nonprofit in our goals and pacing. We go far together and include everyone. We are bold in our ambitions and fail early, often, and forward.

About the Role

Team: Strategy & Operations | Manager: Chief of Staff

  • Lead critical, high-level scheduling and administrative support to the DTY leadership team, including scheduling all individual and group meetings, as well as managing meeting prep, travel planning, and expense reporting
  • Partner with the Chief of Staff on DTY team culture, talent, and operations needs, including planning and executing team meetings and retreats and offering insights on how team and individual time can be used most effectively and efficiently
  • Plan for and manage data entry and analysis in support of progress-to-goals tracking and communication, as well as regular update of all collateral materials with data
  • Act as an initial point of contact for the President, DTY and manage high-level and/or confidential information
  • Support collaboration with the schools-based side of PHE as needed
  • Additional duties as needed

Here’s what we want to see in you!

If you meet most but not all of these qualifications, please still apply. We recognize that excellent candidates might not always check every box. We are looking for alignment on values and experiences, not perfection.

  • Strong passion for PHE's mission and core values, especially those highlighted above in how the Direct to Youth Innovation Lab operates 
  • Demonstrated ability to work and thrive in fast-paced, high-risk, ambiguous work with an eye toward continuous learning and iteration 
  • 2+ years working in digital health, health equity, and/or youth-serving organizations, with demonstrated proficiency in tasks related to the job such as support on scheduling, managing multiple workstreams, running point on confidential, high-priority communications, and/or detailed project management with moderate supervision
  • Ability to manage multiple workstreams, communicate effectively with diverse stakeholders, maintain exceptional attention to detail, and collaborate across teams in a highly ambiguous and fast-paced context 
  • Successful track record of working in diverse teams, with individuals from intersectional identities, varied backgrounds and abilities and/or working directly with young people aged 13-24

Here’s why you should join us!

Be a part of an organization where you can grow, thrive, and strive to do and BE your best, every day. We take our work seriously. We have fun. All in service of better health outcomes and a more equitable world for young people.

  • Competitive salary and benefits (15 days of vacation, sabbatical eligibility at 5 years tenure, robust health and dependent care, employee assistance program, 401k, commuter benefits, flex spending accounts, short-term disability program, life AD&D)
  • 100% intentionally remote team and culture (flexible work schedule, 2x a year, in-person team retreats when safe to do so)

At Peer Health Exchange, we celebrate difference and are committed to providing equitable opportunities, addressing the effects of power and privilege. PHE is proud to be an equal employment opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, citizenship, marital status, physical disability, veteran status or length of time spent unemployed.

Thank You

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  • Location
    Oakland, California
  • Department
    Direct to Youth Innovation Lab
  • Employment Type
    Full time
  • Minimum Experience
  • Compensation
    Appox. Low $50,000s to Low $60,000s